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Recruitment & Retention/Health & Safety Officer Application

12-Month Contract, Full-Time Contract Position Available - 35 hours per week - possibility of extension

Recruitment/Rentention Officer

 

Primary Function:

Under the direction of the Manager of Human Resources, the Recruitment and
Retention Officer is accountable to plan, develop, and implement the Human
Resources functions relating to the recruitment, selection, deployment and retention
of Wesway employees in accordance with Wesway’s policies and procedures, collective
agreements, applicable Ministry guidelines and legislation. The Recruitment and
Retention Officer is jointly accountable with the Human Resources Generalist for the
delivery of recruitment and selection services for front-line positions.

 

Roles and Responsibilities:

 

Recruitment and Selection

  • Develop, review and recommend recruitment, selection, deployment and retention policies, procedures and practices for Wesway that are in keeping with bestpractice and legal requirements
  • Will be the primary contact for Supervisors in hard-to-recruit positions, providing specialized support with targeted recruitment strategies and methods
  • Ensure that the functions of selection including short-listing candidates, developing questions and rating systems, arranging and participating in interviews is in accordance with all applicable guidelines and legislation, collective agreements and Wesway policies, procedures and practices
  • Ensure all vacancies are filled with the suitable candidates within the targeted timelines
  • Responsible for the analysis of statistics, identification of trends and preparation of recommendations/solutions
  • Responsible to forecast and plan for recruitment and retention needs on a quarterly basis and make recommendations as required
  • Assist the Manager of Human Resources with developing/maintaining job descriptions
  • Provide advice and support to Supervisors to determine job requirements and qualifications, recruitment and selection process and options in accordance with applicable legislation, policies and requirements set out in the collective agreement
  • Create job postings and advertisements and determines appropriate external mediums (i.e. newspapers, websites, institutions, associations, etc.). Arrange for advertising or posting job vacancies, both internal and external.
  • Coordinate recruitment and selection processes in accordance with applicable legislation, policies and procedures and collective agreements
  • Screen and short-list applications for unionized positions and for non-union positions as directed by the Manager
  • Develop interview questions in consultation with Supervisors
  • Coordinate and schedule job interviews and prepares interview packages for selection panel
  • Conduct interviews, reference checks, and facilitates selection decision to ensure adherence to applicable legislation and collective agreements for unionized positions. Conduct reference checks as per legislative requirements and company policy
  • Make job offers on behalf of Wesway and prepares rejection letters for unsuccessful candidates who have been interviewed
  • Coordinate and participate in various recruitment methods (i.e. job fairs, presentations)
  • Maintain competition documentation system
  • Ensure competition file is closed and filed upon completion of competition
  • Coordinate funding applications/processes related to hiring (i.e. summer service)
  • Ensure effective communication to other staff regarding new hires/changing staffing information
  • Ensure proof of qualifications (i.e. CPR/First Aid) and follow-up of conditions of employment (i.e. Criminal Reference Checks)
  • Participate in recruitment initiatives (i.e. job fairs, presentations, etc.) as required
  • Participate in the development of policies and procedures and/or practices as required

 

Hiring and Orientation

  • Prepare sign-on packages for new employees
  • Complete and ensure the hiring documentation process with new employees (contracts and related forms, confidentiality agreement)
  • Conduct and coordinate orientation sessions for new employees

 

Statistics

  • Input, track, record and report recruitment and retention related statistical data as required
  • Prepare statistical reports as directed Personal and Professional Development
  • Actively pursue relevant training opportunities related to professional learning needs as identified in the performance review process
  • Keep abreast of new developments and trends in human resources and recruitment practices through review of professional literature and participation in professional development opportunities as required and available

 

Other

  • As a member of the human resources team, is cross-trained in multiple job functions within the department to provide coverage and back-up to other human resources staff members
  • Participate in other agency committees and projects as required
  • Other duties as assigned

 

Qualifications

  • University degree or college diploma in Human Resources from a recognized academic institution, and a minimum of two years experience in a Human Resources generalist capacity including experience in recruitment practices
  • A demonstrated understanding of legislation and issues related to recruitment, selection and employment is required
  • Strong written and oral communication, interpersonal and organizational skills are required
  • A strong background and working knowledge of Microsoft Office and Human Resources Information Systems (HRIS)
  • Ability to function both independently and in a team environment
  • A CHRP Designation would be a definite asset
  • Must work in compliance with the provisions of the Ontario Occupational Health and Safety Act and the Regulations pursuant to it
  • Able to work flexible hours (evenings and weekends) as required
  • A valid driver’s license and access to a reliable vehicle is require

Health and Safety Officer

 

Primary Function:

Under the direction of the Manager of Human Resources, the Health and Safety Officer is
accountable for planning, organizing, developing and delivering an efficient program to meet the
health and safety needs of all employees of Wesway, and will ensure that all services operate in
accordance with Wesway’s philosophy, collective agreement, policies and procedures and applicable
Ministry guidelines and legislation.

 

Roles and Responsibilities:

 

Health and Safety Services & Programs

  • Develop, recommend and administer employee Health and Safety programs in conjunction with the JHSC (Joint Health and Safety Committee), Manager of Human Resources and Executive Director
  • Conduct accident investigations as required (i.e. critical injury) and support Supervisors with investigations as needed
  • Receive all Accident Investigation forms and supporting Incident Report Forms and ensure review, follow-up and action of all injuries and incidents, including recommendations for discipline as applicable.
  • Monitor the effectiveness and relevance of specific training (i.e. health and safety orientation, backcare awareness and lifting, universal precautions, Hepatitis B immunization, WHMIS, CPR/First Aid, etc.)
  • Act as a resource in health and safety issues to all employees and supervisors
  • Work with representatives from the Ministry of Labour, Health Unit, etc. regarding inspections, immunizations, communicable diseases, etc.
  • Work in conjunction with Consultants and Health and Safety Associations as appropriate (i.e. best practices)
  • Lead the Joint Health and Safety Committee in recommending and implementing Wesway’s Health and Safety Program
  • Co-Chair the Joint Health and Safety committee
  • Ensure JHSC members are certified
  • Ensure regular health and safety inspections occur and reviews each monthly inspection report to ensure timely correction of identified hazards and the completion of and return of the forms. Report to the JHSC at each meeting.
  • Ensure communication with appropriate Supervisors/Managers
  • Research and apply best practices in health and safety and act as a resource in the analysis and response to emerging issues
  • Share knowledge and expertise in health and safety issues with the JHSC committee
  • Maintain progressive business relationships with Ministry of Labour, WSIB representatives and union elected representatives
  • Chair the Wellness Committee
  • Coordinate sub-committee or work groups as required
  • Report health and safety items at all staff meetings as a standing agenda item
  • Act a resource to employees regarding equipment purchases, ensuring compliance with legislative and safety standards, as required
  • Disseminate health and safety information (i.e. health and safety articles, newsletters, legislation updates, etc.)
  • Responsible to create a Health and Safety article for the Respite Worker Communiqué on a quarterly basis
  • Ensure AODA Compliance and keep current with all AODA requirements

 

Employee Health Records

  • Maintain confidentiality of records and information
  • Ensure employee health information is maintained with health history and current, accurate information and in compliance with legislation
  • Efficiently report and document all workers’ compensation claims (i.e. completes Form 7s, maintain claims correspondence)
  • Track and input health related information into the Human Resources Information Systems and appropriate databases

 

Disability Management

  • Coordinate the disability management program for work and non-work related illness and injuries including facilitating regular meetings, monitors workers’ progress, maintains contact with WSIB, physician/therapist and prepares corresponding communication as required
  • Complete and submit WSIB correspondence for injuries or ill workers as per legislative requirements
  • Prepare all required appeals and applications
  • Work with Supervisors to establish employee return to work programs
  • Evaluate injured workers’ progress and ensures that regular contact is maintained with injured worker
  • Maintain regular contact with Workplace Safety Insurance Board Claims adjudicators
  • Ensure appropriate documentation is maintained in the WSIB and non-work related files as per applicable legislation
  • Arrange to have health assessments and functional abilities evaluations, etc. performed based on consultations with the Manager of Human Resources and Supervisors (i.e. to assess employee’s ability to perform routine jobs in relation to current health status and return from WSIB, etc.)
  • Analyze employee incidents, prepares monthly statistics regarding incidents, medical leaves and lost time/no lost time injuries. Report to the JHSC at each meeting.
  • Monitor WSIB costs and make recommendations to reduce costs Policy and Procedure Development
  • Develop and recommend Health and Safety Policies and Procedures in conjunction with JHSC
  • Review, revise and recommend policies as required

 

Health and Safety Orientation

  • Develop and recommend the orientation of new employees regarding Health & Safety Programs and WSIB Legislation
  • Participate in the orientation of new employees

 

Employee and Family Assistance Program Administration

  • Provide referral services to employees experiencing problems, whether personal or work related, encouraging EFAP participation
  • Act as the contact for Employee and Family Assistance Program (EFAP), analyzes services and makes recommendations

 

Finance and Statistics

  • Project, report, monitor and expend Health and Safety related budgets
  • Input, track, record and report statistical health and safety related data as required
  • Prepare statistical reports as directed

 

Personal and Professional Development

  • Keep knowledgeable of present trends in health care programs and related matters and implements these within Wesway’s Health & Safety Program
  • Participate in professional organizations/development
  • Improve the effectiveness and efficiency of Wesway’s Health and Safety program by networking with other community agencies
  • Actively pursue relevant training opportunities related to professional learning needs as identified in the performance review process
  • Keep abreast of new developments and trends in health and safety and human resources practices through review of professional literature and participation in professional development opportunities as required and available

 

Other

  • As a member of the human resources team, is cross-trained in multiple job functions within the department to provide coverage and back-up to other human resources staff members
  • Participate in agency committees and projects, as required
  • Perform other duties as assigned

 

Qualifications

  • University degree or college diploma in Human Resources from a recognized academic institution, and a minimum of three years of experience coordinating a Health and Safety program
  • Certified in Part One and Part Two, Joint Health and Safety, Sector Specific
  • Possesses a working knowledge of the applicable legislation necessary to coordinate a Health and Safety program
  • Must work in compliance with the provisions of the Ontario Occupational Health and Safety Act and the Regulations pursuant to it
  • Proven WSIB claims management experience
  • Strong interpersonal and organizational skills are necessary
  • Strong oral and written communication skills
  • Ability to function both independently and in a team environment
  • Working knowledge of Microsoft Office and Human Resource Information Systems (HRIS)
  • Canadian Registered Safety Professional (CRSP) designation is a definite asset
  • Current (or will to obtain) First Aid and CPR
  • Knowledge of AODA legislation and it’s requirements
  • Fire Safety Training Certified or will to obtain
  • Able to work flexible hours (evenings or weekends) as required
  • A valid driver’s license and access to a reliable vehicle is required

Interested individuals are invited to submit a resume and cover letter quoting competition number #2020-01 NU by Sunday, March 22, 2020 to: recruitment@wesway.com.

In accordance with the Accessibility for Ontarians with a Disabilities Act, upon request, Wesway provides accommodations throughout the recruitment process upon request.

We thank you for your interest in Wesway. However, only those individuals selected for an interview will be contacted.

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