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Recruitment & Retention/Health & Safety Officer Application

Primary Function:

Under the direction of the Manager of Human Resources, the Recruitment and
Retention Officer is accountable to plan, develop, and implement the Human
Resources functions relating to the recruitment, selection, deployment and retention
of Wesway employees in accordance with Wesway’s policies and procedures, collective
agreements, applicable Ministry guidelines and legislation. The Recruitment and
Retention Officer is jointly accountable with the Human Resources Generalist for the
delivery of recruitment and selection services for front-line positions.


Roles and Responsibilities:


Recruitment and Selection

  • Develop, review and recommend recruitment, selection, deployment and retention policies, procedures and practices for Wesway that are in keeping with bestpractice and legal requirements
  • Will be the primary contact for Supervisors in hard-to-recruit positions, providing specialized support with targeted recruitment strategies and methods
  • Ensure that the functions of selection including short-listing candidates, developing questions and rating systems, arranging and participating in interviews is in accordance with all applicable guidelines and legislation, collective agreements and Wesway policies, procedures and practices
  • Ensure all vacancies are filled with the suitable candidates within the targeted timelines
  • Responsible for the analysis of statistics, identification of trends and preparation of recommendations/solutions
  • Responsible to forecast and plan for recruitment and retention needs on a quarterly basis and make recommendations as required
  • Assist the Manager of Human Resources with developing/maintaining job descriptions
  • Provide advice and support to Supervisors to determine job requirements and qualifications, recruitment and selection process and options in accordance with applicable legislation, policies and requirements set out in the collective agreement
  • Create job postings and advertisements and determines appropriate external mediums (i.e. newspapers, websites, institutions, associations, etc.). Arrange for advertising or posting job vacancies, both internal and external.
  • Coordinate recruitment and selection processes in accordance with applicable legislation, policies and procedures and collective agreements
  • Screen and short-list applications for unionized positions and for non-union positions as directed by the Manager
  • Develop interview questions in consultation with Supervisors
  • Coordinate and schedule job interviews and prepares interview packages for selection panel
  • Conduct interviews, reference checks, and facilitates selection decision to ensure adherence to applicable legislation and collective agreements for unionized positions. Conduct reference checks as per legislative requirements and company policy
  • Make job offers on behalf of Wesway and prepares rejection letters for unsuccessful candidates who have been interviewed
  • Coordinate and participate in various recruitment methods (i.e. job fairs, presentations)
  • Maintain competition documentation system
  • Ensure competition file is closed and filed upon completion of competition
  • Coordinate funding applications/processes related to hiring (i.e. summer service)
  • Ensure effective communication to other staff regarding new hires/changing staffing information
  • Ensure proof of qualifications (i.e. CPR/First Aid) and follow-up of conditions of employment (i.e. Criminal Reference Checks)
  • Participate in recruitment initiatives (i.e. job fairs, presentations, etc.) as required
  • Participate in the development of policies and procedures and/or practices as required


Hiring and Orientation

  • Prepare sign-on packages for new employees
  • Complete and ensure the hiring documentation process with new employees (contracts and related forms, confidentiality agreement)
  • Conduct and coordinate orientation sessions for new employees



  • Input, track, record and report recruitment and retention related statistical data as required
  • Prepare statistical reports as directed Personal and Professional Development
  • Actively pursue relevant training opportunities related to professional learning needs as identified in the performance review process
  • Keep abreast of new developments and trends in human resources and recruitment practices through review of professional literature and participation in professional development opportunities as required and available



  • As a member of the human resources team, is cross-trained in multiple job functions within the department to provide coverage and back-up to other human resources staff members
  • Participate in other agency committees and projects as required
  • Other duties as assigned



  • University degree or college diploma in Human Resources from a recognized academic institution, and a minimum of two years experience in a Human Resources generalist capacity including experience in recruitment practices
  • A demonstrated understanding of legislation and issues related to recruitment, selection and employment is required
  • Strong written and oral communication, interpersonal and organizational skills are required
  • A strong background and working knowledge of Microsoft Office and Human Resources Information Systems (HRIS)
  • Ability to function both independently and in a team environment
  • A CHRP Designation would be a definite asset
  • Must work in compliance with the provisions of the Ontario Occupational Health and Safety Act and the Regulations pursuant to it
  • Able to work flexible hours (evenings and weekends) as required
  • A valid driver’s license and access to a reliable vehicle is required
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